Document Management Guidance​

The burden of proof to demonstrate compliance with applicable NERC and Regional Reliability Standards requirements can result in vast amounts of evidence records that must be maintained and made available to a regulator upon request. An entity’s well-structured and organized document management approach is a leading indicator to regulators that evidence reviewed is likely to be reliable and credible. PCS offers document management guidance and record keeping strategies to assist entities with the structure, organization, and management of required evidence documentation.

Our strategy typically includes these steps:

  • Determination of the entity’s document management lead
  • Evaluation of the existing system(s)
  • Inventory of documents
  • Storage site and how it will be organized and utilized
  • How complex or customized the entity wants its solution to be
  • Elimination of duplicates and clutter
  • Maintenance and follow-through

Benefits

  • Sound guidance and strategies
  • Assists with compliance monitoring activities
  • Being able to quickly access documentation is important. No need to spend hours looking for something when you have a process in place. 
  •  Demonstrates commitment to compliance
  •  Shows the auditors that you are organized